15 Deliveries of food and by-products

All Oiva evaluation guidelines for approved food establishments.

15.1 Reception of foods

Guide/version: 2179/04.02.00.01/2021/3, valid from 1.7.2021

To be taken into consideration:

  • The temperature management of carcasses during transport dispatched from a plant is evaluated in section 6.7
  • The commercial documentation of fishery products requiring refrigeration treatment due to parasite risk is evaluated in section 8.8
  • The information to accompany live fishery products is evaluated in section 9.2
  • The results of in-house control of salmonella in egg production at egg packing plants is evaluated in section 15.2
  • Traceability is evaluated in sections 16.1, 16.2, 16.4, 16.8 and 16.9
  • Checks on deliveries (batches) of raw milk received by an establishment (antimicrobial residue test, temperature measurement and organoleptic assessment) are evaluated in section 17.9

Actions related to inspections of foodstuffs at the reception stage are part of an operator's in-house control. These actions also include practices that the operator does not carry out itself but has delegated to another operator. It is irrelevant whether or not the food is physically in the possession of the operator – what is important is that the operator responsible (owner) for food lots conserned controls and manages in-house control checks of lots received. "Controls and manages" may thus also mean that the operator has delegated inspections of foodstuffs at the reception stage to another operator whose food establishment physically receives the food. A function designated to another operator may also be, for example, the transfer of a consignment from a transport vehicle to an operator's storage facilities at another address with "consignment notes". In such cases, access (key, access code, etc.), to the operator's storage facilities has been given to the transport company.

Naturally, food is also delivered to (received by) food establishments at times of the day when no representative of the consignee is present to receive the delivery of the food. In this case, inspections of foodstuffs at the reception ( -> the acceptance of delivery) should be carried out as soon as possible when the operator's staff is present, unless others have been authorised to do so.

It is recommended that section 12.6 be controlled at the same time.

Matters to be controlled:
It is recommended particular attention be paid to the information and labelling of food of animal origin received as EU internal markets trade deliveries.

Implementation of in-house control is evaluated by inspection, taking the nature and scope of operations into consideration:

  • Practices in receiving food are consistent with planned adequate risk management, such as
    • After the food delivery is inspected and accepted, only food for which the food establishment has been approved for processing (establishment approval) is transferred to the food establishment.
    • Food reception temperature control = measurements of temperature of food before the delivery is accepted.
    • Temperature limits for different food categories.
    • Appropriate method for measuring temperatures (frozen, stored refrigerated, non-prepackaged, etc.).
    • Appropriate recording of temperature measurements.
    • Checking of packagings to ensure intactness and external cleanliness.
    • Cleanness and suitability of wafters, transport boxes and for instance trolleys for food deliveries and storaging.
    • Checking whether the items corresponds to the information given in the 'delivery note' = whether the labels (names) correspond to the traceability information, whether what has been ordered has been delivered.
    • Traceability information may also be provided and stored solely in electronic form. Where the operator receives the traceability information for the delivery batch in electronic form only, how can the operator ensure that the traceability information is available at the time the operator takes delivery of the lot.
    • Health and identification marks.
      • The markings must be absolutely clear and legible without any room for interpretation.
    • Salmonella certificates (documents required by law to accompany food covered by special guarantees concerning salmonella, intra-EU trade) <-> traceability details of the corresponding lot of food. (See Oiva Evaluation Guidelines 12.6).
    • Reacting to any (visual) defects in conditions in food transport equipment upon receipt of food. Particular attention is recommended to be paid to the conditions under which food of animal origin is transported in EU internal trade.
    • Reaction to deviations.
    • Records of deviations.
    • Records of corrective actions related to deviations.
    • Deviations <-> any notifications to suppliers of defective products, or "complaints".
    • Complaints <-> what has been done to the delivery lot of food concerned <-> linked to the records of deviation or similar information and records.

The adequacy and suitability of in-house control and, where appropriate, the plan must be examined in accordance with Oiva Evaluation Guidelines 1.6 and its Annex “Adequacy and Suitability of Own-check Activities”.

Excellent: Operations are in line with the requirements.Operations comply with requirements.

  • Food reception practices comply with regulatory requirements.
  • After the delivery is inspected at the reception of foodstuffs and accepted, only food for which the establishment has been approved for processing (establishment approval) has been moved further into the premises.
  • After the delivery is inspected at the reception of foodstuffs and accepted, only food that has been delivered to the establishment at the regulatory temperatures has been moved further into the premises.
  • The food is checked and accepted into the premises in such a way that it is verified the cold chain is not interrupted. Temperature management can be verified.
  • Packagings and pallets are checked in reception stage regularly to verify they are intact and clean. Packagings and pallets not suitable are removed.

Good: There are small issues with the operations which do not impair food safety or mislead consumers.There are small issues with the operations that do not impair food safety or mislead consumers.

  • The refrigerated or frozen foods to be received/which have been received remain in the reception area for so long that there is occasionally a possibility that surface of food becomes too warm.
  • There are occasional shortcomings in verifying temperature management.
  • Packagings are checked to verify they are intact and clean, but transport containers or pallets are not checked. However, transport containers and pallets are never moved as such into the processing facilities.

To be corrected: There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.

Major shortcomings include, for example:

  • Inspections at the reception of foodstuffs are carried out randomly.
  • Inspections at the reception of foodstuffs are carried out but there is no standard practice for them.
  • Deliveries of food that have become too warm (refrigerated or frozen) after inspections at the reception of foodstuffs have been moved into the food establishment for use.
  • Deviations detected at the reception of foodstuffs do not result in sufficient corrective actions.
  • A significant number of records are missing.

Poor: There are issues with the operations which jeopardise food safety or considerably mislead consumers, or the operator has failed to comply with orders that have been issued. These issues must be rectified with immediate effect.There are issues with the operations that jeopardise food safety or seriously mislead the consumer, or the operator has failed to comply with the orders issued. These issues must be rectified with immediate effect.

Issues requiring immediate rectification include, for example:

  • Significantly few or no inspections at the reception of foodstuffs are carried out.
  • Packaging and pallets are not checked to verify they are intact and clean and any dirtiness is disregarded. Sand or soil on the bottom of packaging, transport containers and pallets, for example, is transferred to storage and processing facilities.
  • The specific treatment requirements mentioned in the information received with the food deliveries are not taken into consideration.
  • There are no records at all.

Legislation and guidelines (with any amendments) pertaining to the subject:

  • Regulation 178/2002/EC of the European Parliament and of the Council laying down the general principles and requirements of food law, establishing the European Food Safety Authority and laying down procedures in matters of food safety, Articles 8, 11, 17, 18 and 19
  • Regulation (EC) No 852/2004 of the European Parliament and of the Council on the hygiene of foodstuffs, Article 1(1), Article 3, Article 4, Annex II, Chapter IX
  • Regulation (EC) No 853/2004 of the European Parliament and of the Council laying down specific hygiene rules for food of animal origin
  • Commission Implementing Regulation (EU) No 931/2011 on the traceability requirements set by Regulation (EC) No 178/2002 of the European Parliament and of the Council for food of animal origin
  • Food Act 297/2021 6 §, 14 § 1 mom., 15 §
  • Maa- ja metsätalousministeriön asetus elintarvikehygieniasta 318/2021 36 ja 37 §.


Updates to version 3 of the Guidelines:

  • Guideline 10306 is replaced by guideline 2179/04.02.00.01/2021
  • Food Act 297/2021 6 §, 14 § 1 mom., 15 §
  • Maa- ja metsätalousministeriön asetus elintarvikehygieniasta 318/2021 36 ja 37 §.

15.2 Management of Salmonella Certificates in Egg Production

Guide/version: 2180/04.02.00.01/2021/4, valid from 1.7.2021

To be taken into consideration:

  • This Guideline is applied to all egg-packing centres.
  • Egg producers shall maintain records of the dates and results of tests carried out within the salmonella control programme as well as of the dates and examination results of examination visits made by the municipal veterinarian. When the results of the tests or examinations are available, the operator in primary production shall submit the information to the egg-packing centre to which eggs are delivered from the place of primary production.

Matters to be controlled:

  • The own-check provides a description of how the egg-packing centre verifies that eggs are delivered to the packing centre from production farms that meet the requirements laid down in the salmonella control programme.
  • The egg-packing centre monitors the compliance of the egg producers with the salmonella control programme also in practice and verifies that results of tests and examinations are submitted timely to the packing centre.
  • The adequacy and suitability of own-check activities and, were appropriate, the plan are controlled by applying the Annex to Guideline 1.6: "Adequacy and Suitability of Own-check Activities".

Excellent: Operations are in line with the requirements.Operations comply with requirements.

  • The own-check provides a description of how the egg-packing centre verifies that eggs are delivered to the packing centre from production farms that meet the requirements laid down in the salmonella control programme.
  • The egg-packing centre has a system/practice in place for monitoring the submission of test certificates by the egg producers within the salmonella control programme to the packing centre.
  • All the egg producers delivering eggs to the egg-packing centre submit salmonella test certificates timely.
  • The egg producers take salmonella samples in compliance with the national salmonella control programme.

Good: There are small issues with the operations which do not impair food safety or mislead consumers.There are small issues with the operations which do not impair food safety or mislead consumers.

The grade can be Good e.g. in cases where:

  • The own-check provides a description of how the egg-packing centre verifies that eggs are delivered to the packing centre from housing farms that meet the requirements laid down in the salmonella control programme.
  • The egg-packing centre has a system/practice in place for monitoring submission of test certificates by the egg producers within the salmonella control programme to the packing centre.
  • All the egg producers delivering eggs to the egg-packing centre do not submit salmonella test certificates timely although the producers have been informed about the matter. The egg-packing centre needs to request salmonella sampling certificates separately from the producers.
  • However, the egg producers have taken the salmonella samples in compliance with the national salmonella control programme, although test certificates have not been submitted timely to the egg-packing centre.
  • Salmonella samples have not been taken exactly in compliance with the schedule, but the required number of samples have been taken, however.

To be corrected: There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.

The grade can be To be corrected e.g. in cases where:

  • The own-check does not provide a description of how the egg-packing centre verifies that eggs are delivered to the packing centre from housing farms that meet the requirements laid down in the salmonella control programme, or the description is inadequate. However, implementation of the salmonella control programme has been monitored and the test results are available at the egg-packing centre for control.
  • Some of the egg producers delivering eggs to the egg-packing centre have not taken all the requirement salmonella samples, i.e., they have not fully complied with the national salmonella control programme with respect to salmonella sampling.

Poor: There are issues with the operations which jeopardise food safety or considerably mislead consumers, or the operator has failed to comply with orders that have been issued. These issues must be rectified with immediate effect.There are issues with the operations which jeopardise food safety or considerably mislead consumers, or the operator has failed to comply with orders that have been issued. These issues must be rectified with immediate effect.

The grade can be Poor e.g. in cases where:

  • The egg-packing centre does not have a system/practice in place for monitoring submission of test results by the egg producers within the salmonella control programme to the packing centre.
  • The egg-packing centre has not reacted to the lack of test results on salmonella samples.
  • Some of the egg producers delivering eggs to the egg-packing centre do not comply with the sampling requirements of the national salmonella control programme at all, and the egg-packing centre accepts eggs from these producers despite of this.

Legislation and guidelines (with any amendments) pertaining to the subject:

  • Regulation (EC) No 852/2004 on the hygiene of foodstuffs
  • Decree of the Ministry of Agriculture and Forestry on zoonoses 316/2021
  • Decree of the Ministry of Agriculture and Forestry on food hygiene 318/2021.


Updates in version 4:

  • Guideline 2180/04.02.00.01/2021 is replaced by guideline 10307
  • References to Decree of the Ministry of Agriculture and Forestry on food hygiene at establishments 795/2014, Decree of the Ministry of Agriculture and Forestry on primary production 1368/2011,
    Decree of the Ministry of Agriculture and Forestry on salmonella 1037/2013 and Evira's Guide 15312/2 Salmonella control in poultry have been deleted
  • Reference to Regulation (EC) No 852/2004 on the hygiene of foodstuffs, Decree of the Ministry of Agriculture and Forestry on zoonoses 316/2021, Decree of the Ministry of Agriculture and Forestry on food hygiene 318/2021 have been added.

15.3 Food dispatch and transport conditions

Guide/version: 2243/04.02.00.01/2021/4, valid from 1.7.2021

To be taken into consideration:

  • If the transport operations are the responsibility of another company, the establishment/premises purchasing the transport services must, however, verify that the transport company has made the food establishment notification and is therefore subject to control. In addition, the in-house control of the establishment/premises purchasing the transport services must include a description of how transport is arranged.
  • The temperature management of food transport is evaluated in section 15.4
  • The information ("commercial documentation") of fishery products requiring freezing treatment due to parasite risk is evaluated in section 8.8. (Registered Food Premises)
  • The compliance of international transport is evaluated in section 15.6
  • The labelling of foods dispatched is evaluated in sections 13.1, 13.4 and 13.5
  • Traceability is evaluated in sections 16.1, 16.2, 16.4, 16.8 and 16.9.

Activities related to dispatching food are part of an operator's in-house control, which also includes activities that the operator does not carry out itself but has delegated to another operator. It is irrelevant whether or not the food is physically in the possession of the operator – what is important is that the operator responsible (owner) for food controls and manages dispatch practices. "Controls and manages" may therefore also mean that the operator has delegated dispatching practices to another operator to whose establishment (e.g. cold storage facilities serving as a logistics centre or warehouse hotel) foods are physically delivered prior to dispatch to actual customers.

A function assigned to another operator may also be, for example, a independent transfer of a consignment from an operator's storage facilities to a transport vehicle with traceability infoormation attached ("consignment notes"). In such cases, access (key, access code, etc.), to the operator's storage facilities has been given to the transport company.

Naturally, food is also dispatched from food establishments at times of the day when the representative of the dispatching operator is not present at the time of dispatching the food delivery. Such activities must also be included in the operator's in-house control plan.

It is recommended that sections 8.8 (Registered Food Premises), 15.4 and 15.6 be controlled at the same time.

Matters to be controlled:
Implementation of in-house control is evaluated by inspection, taking the nature and scope of operations into consideration:

  • Practices for managing the information on the food dispatched. (The actual traceability and labelling are evaluated in different Oiva evaluation points.)
    • For example, how the operator controls and verifies that the food (items) being dispatched is definitely what the customer ordered (for example country of origin information when it is required)
  • Legibility of the health and identification marks on the foods dispatched.
  • Method of delivery of the food information to the recipients (whether all the information needed by the recipient is included) and contents of information.
  • Required temperature measurements (checks) and recordings.
  • Practices in dispatching food are consistent with planned adequate risk management, such as
    • any indication of specific processing requirement (e.g. heating requirement for carcasses or meat) imposed by the authority, any information on the conditions and restrictions on foods (or items) for which the placing on the market is subject to specific conditions, an indication of the heat treatment of raw milk and raw cream.
    • foods for which the placing on the market is subject to specific conditions; management of labelling and segregation from other foods.
  • Obligation of the retailer to ensure the origin of chicken eggs for sale in exceptional regions; Retailers in the exceptional regions referred to in Article 34 of Commission Regulation (EC) No 589/2008 shall ensure that the chicken eggs delivered to them in accordance with § 14 (1). Paragraph 2 of this Regulation comes from primary production sites which fulfill the obligations relating to salmonella surveillance.
  • The establishment's other practices in dispatching food, such as
    • management of the temperature of the food being dispatched
    • container intactness and hygiene
    • intactness and hygiene of the loading space or transport container of the transport vehicle
    • adequate protection of the foods and segregation from other products being transported
    • cleanness and suitability of wafters, transport boxes and for instance trolleys for food deliveries and storaging.
  • Records of deviation. Received complaints, i.e. received information on deviations detected in the foods dispatched (e.g. temperature, intactness and / or cleanness of the packaging, poorly protected non-prepackaged food).
  • Response to deviations, corrective actions taken.

The adequacy and suitability of in-house control and, where appropriate, the plan must be verified in accordance with Oiva Evaluation Guidelines 1.6 and its Annex “Adequacy and suitability of own-check Activities”.

Excellent: Operations are in line with the requirements.Operations comply with requirements.

  • Food dispatch practices meet regulatory requirements.
  • The food business operator (FBO) dispatches only food for which the establishment has been approved for (establishment approval).
  • FBO only dispatches food the temperature of which complies with the regulations.
  • The temperature management of the food at the dispatch stage can be verified.
  • Packaging is checked for intactness and cleanliness. No defective packages are dispatched.

Good: There are small issues with the operations which do not impair food safety or mislead consumers.There are small issues with the operations that do not impair food safety or mislead consumers.

  • The temperature management of the foods at the dispatch stage can be verified to a significant extent.
  • The refrigerated or deep-frozen foods dispatched remain in the dispatch centre for so long that there is occasionally a possibility their surface becoming a bit too warm.

To be corrected: There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.

Major shortcomings include, for example:

  • FBO has dispatched frozen food that has a significantly higher interior temperature than that specified in the provisions.
  • FBO has dispatched refrigerated food with interior temperature higher than that specified in the provisions.
  • When dispatching foods, the temperature of item and/or the intactness and cleanliness of the packaging are checked only randomly.
  • Adequate protection and segregation of non-prepackaged food from other products transported are not always sufficiently implemented.
  • FBO often dispatches packaged food in broken and/or dirty boxes and on dirty or broken pallets.
  • There are no standard practices for dispatch.
  • There is a significant lack of records and/or documents (for example, which company has transported the food).

Poor: There are issues with the operations which jeopardise food safety or considerably mislead consumers, or the operator has failed to comply with orders that have been issued. These issues must be rectified with immediate effect.There are issues with the operations that jeopardise food safety or seriously mislead the consumer, or the operator has failed to comply with the orders issued. These issues must be rectified with immediate effect.

Issues requiring immediate rectification include, for example:

  • FBO has often dispatched deep-frozen food with a slightly higher surface temperature than that specified in the provisions.
  • FBO has often dispatched refrigerated food at a core temperature higher than that specified in the provisions.
  • Food (item) temperatures are not measured at the dispatch stage at all.
  • Adequate protection and segregation of non-prepackaged food from other products transported are mostly not sufficiently implemented.
  • FBO dispatches food in broken packaging/or packaging that are dirty on the surface.
  • The information accompanying the consignments of food (items) does not take into consideration/mention (where appropriate) specific treatment requirements.
  • There is no information and/or record for the consignment (temperature management, which company transported the food), what was dispatched and to whom.

Legislation and guidelines (with any amendments) pertaining to the subject:

  • Regulation 178/2002/EC of the European Parliament and of the Council laying down the general principles and requirements of food law, establishing the European Food Safety Authority and laying down procedures in matters of food safety, Articles 8, 17, 18 and 19
  • Regulation (EC) No 852/2004 of the European Parliament and of the Council on the hygiene of foodstuffs, Article 1(1), Article 3, Article 4, ANNEX II, CHAPTER IX
  • Regulation (EC) No 853/2004 of the European Parliament and of the Council laying down specific hygiene rules for food of animal origin
  • Commission Implementing Regulation (EU) No 931/2011 on the traceability requirements set by Regulation (EC) No 178/2002 of the European Parliament and of the Council for food of animal origin
  • Commission Regulation (EY) 589/2008 34 art.
  • Food Act 297/2021 6 §, 14 § 1 mom., 15 §
  • Maa- ja metsätalousministeriön asetus elintarvikehygieniasta 318/2021 22, 23, 30, 36 ja 37 §.


Updates to version 4 of the Guidelines:

  • Guideline 10308 is replaced by guideline 2243/04.02.00.01/2021
  • Food Act 297/2021 6 §, 14 § 1 mom., 15 §
  • Maa- ja metsätalousministeriön asetus elintarvikehygieniasta 318/2021 22, 23, 30, 36 ja 37 §
  • Commission Regulation (EY) 589/2008 34 art.

15.4 Temperature Management in Food Transports

Guide/version: 2244/04.02.00.01/2021/5, valid from 1.7.2021

To be taken into consideration:

  • This guideline is applied only when the products carried require cold or hot transport.
  • To be applied as part of the control of an establishment to the transport conditions when control concerns food transport operations organised by the establishment, with the transports included in the approval of the establishment.
  • When the establishment is not responsible for the transport operations it is required to have a transport agreement as well as a description in its own-check activities of organising the transports.
  • When a carrier (a registered food premises) is responsible for the transport operations and insofar as the transport operations are not covered by the own-check activities of the establishment the transport conditions are evaluated as part of the control of the carrier (a registered food premises). In this case the evaluation does not concern the operation of the establishment, but the operation of the carrier, and the responsibility for controls rests with the authority that controls the carrier.
  • Monitoring and recording equipment that meets the requirements laid down in the ATP Agreement and in the Commission's quick-freezing regulation must be used in transport operations covered by the ATP Agreement and in transports of quick-frozen products between two food establishments lasting more than 2 hours.
  • In transports where a recording temperature-monitoring system is not required transport temperatures must be able to be monitored. In these cases the own-check activities shall present the means used to ensure that food temperatures stay within permissible limits.
  • As concerns transports related to primary production, the transport of milk from a primary production premises is considered an operation of a food premises. All other transports of primary production products from a primary production premises are considered as primary production, and publication of the control results does not apply to them.
  • Temperature control of dispatched carcasses is evaluated in point 6.7.

Matters to be controlled:

  • Temperature management in food transports
  • Permissible temperature deviations applied
  • Records of temperature deviations and corrective actions
  • Temperature monitoring system
  • The adequacy and suitability of own-check activities and, where appropriate, the plan are controlled by applying the Annex to Guideline 1.6: "Adequacy and Suitability of Own-check Activities".

Excellent: Operations are in line with the requirements.Operations comply with requirements.

  • Product-specific temperatures are under control in food transport.
  • Temperature deviations during transport remain within the regulatory limits.
  • Permissible temperature deviations may apply to combination loads, but even in that case unpackaged fresh fish is transported chilled in ice.
  • A recording temperature monitoring system is used in food transports or means are presented in own-check for the management of the required temperatures.
  • The measurement accuracy of the measurement equipment is controlled on a regular basis.
  • Deviations and corrective actions have been recorded. Corrective actions have been adequate and appropriate.

Good: There are small issues with the operations which do not impair food safety or mislead consumers.There are small issues with the operations which do not impair food safety or mislead consumers.

The grade can be Good e.g. in the following cases where:

  • There are some minor shortcomings related to the temperature measurements referred to in own-check.
  • There are some minor shortcomings in the records of deviations and corrective actions. However, corrective actions have been adequate and appropriate.

To be corrected: There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.

The grade can be To be corrected e.g. in cases where:

  • Transport temperatures frequently deviate by slightly more than the permissible limits.
  • Unpackaged fresh fish is transported in combination loads without ice chilling.
  • Monitoring and recording equipment that meets the requirements laid down in the Commission's quick-freezing regulation and in the ATP Agreement is not used in the transport of quick-frozen products and transport operations covered by the ATP Agreement.
  • Temperature monitoring equipment is not calibrated on a regular basis in accordance with standards or the instructions of the equipment manufacturer.
  • Deviations have not been recorded although it becomes known that deviations have occurred or corrective actions taken because of deviations have been inappropriate or inadequate or no information is available about them.

Poor: There are issues with the operations which jeopardise food safety or considerably mislead consumers, or the operator has failed to comply with orders that have been issued. These issues must be rectified with immediate effect.There are issues with the operations which jeopardise food safety or considerably mislead consumers, or the operator has failed to comply with orders that have been issued. These issues must be rectified with immediate effect.

The grade can be Poor e.g. in cases where:

  • The management of transport temperatures is not under control and nothing is being done to rectify matters.

Legislation and guidelines pertaining to the subject:

  • Regulation of the European Parliament and of the Council on the hygiene of foodstuffs, 852/2004/EC, Annex II, Chapters IV and IX
  • Regulation of the European Parliament and of the Council on the specific hygiene rules for food of animal origin 853/2004/EC
  • Commission Regulation 37/2005/EC on the monitoring of temperatures in the means of transport, warehousing and storage of quick-frozen foodstuffs intended for human consumption
  • Agreement on the international carriage of perishable foodstuffs and on the special equipment to be used for such carriage 48/1981 (ATP Agreement)
  • Finnish Food Act 297/2021
  • Decree 818/2012 of the Ministry of Agriculture and Forestry on frozen foods
  • Decree 318/2021 of the Ministry of Agriculture and Forestry on the hygiene of foodstuffs.


Updates in version 5

  • This guideline is a joint guideline for both registered and approved establishments.
  • The requirement for a recording temperature-monitoring system no longer applies to the transport of perishable foodstuffs lasting more than two hours other than the transport of quick-frozen products and transport operations covered by the ATP Agreement. However, it must always be possible to monitor the transport temperature of perishable foodstuffs.
  • The number of the Food Act has been updated.
  • Reference to the Decree of the Ministry of Agriculture and Forestry on food hygiene has been added
  • References to the Decrees of the Ministry of Agriculture and Forestry on food hygiene in registered food premises 1367/2011 and on food hygiene at establishments 795/2014 have been removed.
  • Reference to Eviras’s Guide on Food Hygiene in Registered Food Premises has been removed.
  • Guideline 10309 is replaced by guideline 2244/04.02.00.01/2021.

15.5 Dispatch of By-products, Commercial Documents and Transport Conditions

Guide/version: 2183/04.02.00.01/2021/6, valid from 1.7.2021

To be taken into consideration:

  • This Guideline is applied to all approved establishments.
  • Control of by-product transport operations is included within the scope of the control of the establishment and to be evaluated in compliance with this Guideline when the establishment carries out transport operations as their own operation and transport operations are covered by the approval of the establishment. The establishment is then responsible for transport operations and the own-check related to transport is included in the own-check of the establishment.
  • If the transport of by-products has been outsourced to another operator (that can be another food establishment, a registered food premises or other operator in the transport branch), the authority that controls the carrier is responsible for the control of transport conditions. The dispatching establishment shall have a description of the organising of transport operations in their own-check.
  • Regardless of whether the establishment arranges the transport itself or outsources it, the dispatching establishment shall always have records of the dispatched by-products as well as copies of the commercial documents (transport documents) related to the dispatched by-products.
  • The purpose of this point is to evaluate the transport of by-products insofar that it may cause a risk to food safety. This means that e.g. the separation of by-products of different categories during transport is not evaluated.
  • Other by-product operations of the establishment that are covered by the Food Act are evaluated in point 5.7 "Hygiene in Handling and Storage of By-products".
  • Operations covered by legislation related to by-products are evaluated in point 5.8 "Production and Traceability of By-products". The results of the evaluations based on Guideline 5.8 are not presented in the Oiva report, but only in the inspection report.

Matters to be controlled:

  • Identification marks of dispatched by-products to the extent that they distinguish the transported material from foodstuffs
  • Commercial documents (transport documents) to the extent that they distinguish the transported material from foodstuffs
  • Intactness of transport containers and means of transport
  • Separation of by-products from foodstuffs during transport
  • The adequacy and suitability of own-check activities and, where appropriate, the plan are controlled by applying the Annex to Guideline 1.6: "Adequacy and Suitability of Own-check Activities".

Excellent: Operations are in line with the requirements.Operations comply with requirements.

Operations comply with requirements as regards the matters that are controlled. For example:

  • The dispatched by-products (packaging, container or vehicle) have identification marks which indicate that the dispatched material consists of animal by-products, and there is no risk of confusion with foodstuffs.
  • Packages, containers and load compartments are undamaged.
  • In combination transport, by-products are carried packaged and adequately separated from foodstuffs to eliminate any risk of contamination of foodstuffs.
  • The transport document of by-products indicates clearly that the transported material comprises by-products.

Good: There are small issues with the operations which do not impair food safety or mislead consumers.There are small issues with the operations which do not impair food safety or mislead consumers.

For example:

  • The transport documents of by-products do not always indicate that the transported material comprises by-products, or the means of transport or transport containers on occasion do not bear an indication of by-product transport. However, even in these cases the transported by-products are identifiable as by-products on the basis of the indications provided on the transport containers and there is no risk of confusion with foodstuffs.

To be corrected: There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.

For example:

  • An identification intended for foodstuffs is used in commercial documents of by-products.
  • Transport containers or packages are damaged, which impairs the hygiene level at the establishment and during transport.
  • By-products are transported together with foodstuffs, but adequate separation has not been implemented and food safety is impaired. 

Poor: There are issues with the operations which jeopardise food safety or considerably mislead consumers, or the operator has failed to comply with orders that have been issued. These issues must be rectified with immediate effect.There are issues with the operations which jeopardise food safety or considerably mislead consumers, or the operator has failed to comply with orders that have been issued. These issues must be rectified with immediate effect.

For example:

  • All information describing the dispatched product as a by-product excluded from the food chain is missing from commercial documents or transport containers/packages, and a risk of confusion with foodstuffs exists in combination transport of by-products and foodstuffs.
  • The operator has failed to fulfil the orders issued with the grade to be corrected.

Legislation and guidelines (with any amendments) pertaining to the subject:

  • Regulation (EC) No 1069/2009 on By-products, Articles 4, 21-23
  • Regulation (EC) No 852/2004 on the Hygiene of Foodstuffs, Annex II, Chapter IV
  • Finnish Food Act 297/2021
  • Finnish Food Authority's Guide 1746/04.02.00.01/2020: Handling and Control of By-products at Food Establishments (only in Finnish and Swedish).


Updates in version 6:

  • Guideline 10310 is replaced by guideline 2183/04.02.00.01/2021.
  • The number of the Food Act has been updated.
  • Reference to the Decree of the Ministry of Agriculture and Forestry on Food Hygiene at Establishments 795/2014 has been deleted.

15.6 Compliance of International Transport

Guide/version: 2184/04.02.00.01/2021/4, valid from 1.7.2021

This evaluation is at present not presented in the Oiva report, but only in the control report.

To be taken into consideration:

  • This Guideline is used when controlling ATP-classified transport equipment, i.e., transport equipment within the scope of the ATP Agreement. The International ATP Agreement pertains to the international carriage of perishable foodstuffs and to the special equipment used for such carriage. The compliance with the International ATP Agreement is checked in conjunction with controls of transports of foodstuffs. Other issues to do with transports of foodstuffs are evaluated in their respective evaluation points.
  • In practice, almost all international land carriages of quick-frozen foodstuffs are ATP carriages. The majority of the carriages of chilled foodstuffs are also included within the scope of the agreement.
  • The ATP Agreement primarily applies to land transport, but also sea crossings of less than 150 km without transloading are covered by the agreement. In addition, transport equipment classified according to the ATP Agreement can also be used for national carriage of foodstuffs. National temperature requirements are to be applied to such carriage and this is evaluated under a different evaluation point.
  • If a transport equipment has been ATP classified abroad before it has been brought to Finland the foreign ATP certificate is valid for 6 months. During this time a Finnish ATP certificate must be applied for.

Temperatures during carriage according to the ATP Agreement:

  • During carriage, a brief rise of the temperature of the surface of the foodstuffs of not more than + 3°C can occur during the defrosting of the evaporator of the refrigeration equipment.
  • Perishable foodstuffs: the temperature of melting ice for fish, +2°C for minced meat, +4°C for game, +6°C or the temperature indicated on the documents for perishable foodstuffs, +7°C for red meat.
  • Quick-frozen foodstuffs: -20°C for ice cream, -18°C for quick-frozen fish, fish products, molluscs and crustaceans, and all other quick-frozen foodstuffs.
  • Frozen foodstuffs: -18°C for frozen fish, fish products, molluscs and crustaceans, 12°C for frozen foodstuffs and -10°C for butter.
  • In carriages for quick-frozen foodstuffs temperatures have to be recorded. The temperature recording device for this purpose shall according to the ATP Agreement meet the requirements of EN 12830. If needed, the inspector can ask the food business operator for the recorded temperatures of a carriage if there is reason to suspect that the temperatures of the foodstuffs in that carriage have not been in the required temperature range or if this information is needed to evaluate the safety of the foodstuffs. If the inspector measures the temperatures of the foodstuffs, this needs to be carried out according to Annex 2 Appendix 2 of the Agreement.

Matters to be controlled:

  • The ATP certificate of the transport equipment
  • Correspondence of the ATP certificate and the data of the transport equipment
  • Validation of the ATP classification and the markings
  • The type plate of the transport equipment
  • The wall structures and the seals
  • The equipment is provided with a temperature recording device in carriages for quick-frozen foodstuffs
  • Temperatures during transport
  • The adequacy and suitability of own-check activities and, where appropriate, the plan are controlled by applying the Annex to Guideline 1.6: "Adequacy and Suitability of Own-check Activities" (plan need not be carried in the vehicle).

Excellent: Operations are in line with the requirements.Operations comply with requirements.

  • The transport equipment has an ATP certificate which has been issued by its country of registration.
  • The ATP certificate is consistent with the data of the transport equipment.
  • The ATP classification and the markings are valid and up-to-date.
  • The type plate of the transport equipment is easy to read (usually on the front wall outside the body).
  • The wall structures are intact and clean.
  • The seals are intact and clean.
  • The equipment is provided with a temperature recording device in carriages for quick-frozen foodstuffs.
  • Temperatures comply with the temperatures specified in the ATP Agreement.

Good: There are small issues with the operations which do not impair food safety or mislead consumers.There are small issues with the operations which do not impair food safety or mislead consumers.

  • The wall structures are not completely clean and they show some signs of wear, but this does not endanger food safety.
  • The seals are not completely clean and/or they show some damage, but this does not affect the temperature in the load area.
  • The equipment is provided with a temperature recording device in carriages for quick-frozen foodstuffs.
  • Temperatures comply with the ATP Agreement, a brief rise in the temperature of the surface of the foodstuffs of not more than + 3°C has occurred in international carriage of foodstuffs (during the defrosting of the evaporator of the refrigeration equipment).

To be corrected: There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.There are issues with the operations which impair food safety or mislead consumers. These issues must be rectified within a set period of time.

  • The transport equipment has an ATP certificate issued by its country of registration, but the ATP certificate is not consistent with the data of the transport equipment.
  • The ATP classification and markings are out-of-date.
  • The wall structures are damaged (e.g. a hole or a fracture).
  • The seals are damaged.

Temperature deviations:

  1. The temperature of quick-frozen foodstuffs is more than -15 °C.
  2. A brief temperature deviation on the surface of the perishable foodstuffs compared with the temperature requirements defined in Annex 3 of the ATP Agreement is either more than 3 degrees, or no more than 3 degrees, but cannot be considered to be brief.

Poor: There are issues with the operations which jeopardise food safety or considerably mislead consumers, or the operator has failed to comply with orders that have been issued. These issues must be rectified with immediate effect.There are issues with the operations which jeopardise food safety or considerably mislead consumers, or the operator has failed to comply with orders that have been issued. These issues must be rectified with immediate effect.

  • Transport equipment with ATP classification does not have an ATP certificate issued by its country of registration.
  • There is no type plate on the transport equipment (usually on the front wall outside of the body).
  • The wall structures are so badly damaged (e.g. a hole or a fracture) that the specified temperature is not achieved.
  • The seals are so badly damaged that the specified temperature is not achieved.
  • The temperature deviate from the temperatures defined in the ATP Agreement by more than 3 degrees.

Legislation and guidelines pertaining to the topic:

  • Agreement on the International Carriage of Perishable Foodstuffs and on the Special Equipment to be Used for Such Carriage (48/1981)
  • Decree (971/2006) of the Ministry of Social Affairs and Health on the National Implementation of the Agreement on the International Carriage of Perishable Foodstuffs and on the Special Equipment to be Used for such Carriage, amended by Decree 120/2010 of the Ministry of Agriculture and Forestry
  • Finnish Food Act 297/2021, Section 22.


Changes/update of version 4:

  • The number of the Food Act has been updated.
  • Guideline 10326 is replaced by guideline 2184/04.02.00.01/2021.